RFP Response Software That Wins.
80% Faster. Zero Compliance Headaches.
ExcelaDoc is AI-powered RFP response software built for federal government contractors. It parses RFPs, generates compliant proposal drafts from your existing content library, and automates FAR/DFARS compliance checks — helping proposal teams submit winning bids 80% faster than manual methods.
Built by proposal writers who've been in the trenches — not engineers guessing what you need.
Proposals Are Eating Your Business Alive
The Archaeology Problem
You're rebuilding the same proposal from scratch every time.
Your best capability statement is buried in a Word doc from 18 months ago. Your technical approach from that last win is somewhere in email. Every new RFP means hunting, copying, pasting, and praying you didn't miss a compliance requirement.
You're not writing proposals — you're doing archaeology.
The Time Crunch Problem
You're losing bids you should win because you ran out of time.
An RFP drops with a 10-day turnaround. You have two other proposals in flight. The requirements are 80 pages. You spend day one just reading and organizing — before writing a single word.
By the time you submit, you know the proposal isn't your best work. Neither does the evaluator.
The Tool Sprawl Problem
Your tools were built for something else entirely.
Word for drafting. Spreadsheets for compliance matrices. One tool for e-signatures. Another for team comments. A shared drive that no one can find anything in.
You've duct-taped together a workflow that technically works — until it doesn't, usually the night before a due date.
From RFP to Submission-Ready in Three Steps
Upload & Analyze
Drop in your RFP — PDF, Word, or direct URL. ExcelaDoc parses the document, extracts every requirement, and maps them to evaluation criteria. You see a clean, structured breakdown in seconds: what they're asking for, what matters most, and where your gaps are.
No more reading 80 pages twice.
Generate & Customize
ExcelaDoc searches your content library for past performances, technical approaches, and capability statements that match this opportunity. The AI drafts each section using your own language and institutional knowledge — not generic filler. You edit, refine, and approve.
The blank page problem is gone.
Review & Deliver
Assign sections to teammates, track completion in real time, and run a compliance check before you submit. Export to a fully formatted Word or PDF document that meets submission requirements.
No last-minute reformatting. No missed checklist items.
Everything You Need to Win More Bids
Never Start from Scratch Again
Every past performance, technical approach, capability statement, and team bio you've ever written lives in one place — and ExcelaDoc finds the right piece for each new section automatically. Search by topic, contract type, agency, or keyword.
Stop rewriting what you've already won with.
AI That Knows Proposal Writing
ExcelaDoc generates draft content for every proposal section using your source material and the specific requirements of this RFP. It writes in your voice, cites your past work, and structures responses the way evaluators expect.
You stay in control — the AI handles the heavy lifting.
Know Which Bids to Pursue in 5 Minutes
Before you commit days to a proposal, ExcelaDoc's bid analysis agent scores the opportunity against your past performance, capacity, and win probability.
Know which bids are worth your time — and which ones to pass — before you open a blank document.
Your Whole Team, One Proposal, Real-Time
Assign sections by owner. Set internal deadlines. Leave comments. Track who's done and who's blocked — all inside ExcelaDoc.
No more emailing version 7 of a Word doc and hoping no one overwrites each other's work.
Built for How You Actually Work
For Freelancers & Solo Consultants
Stop letting proposal writing cap your income.
You have the expertise to win more clients. What you don't have is 40 hours a week to write proposals for them. ExcelaDoc gives solo consultants the output of a full proposal team — fast. Upload an RFP, pull from your library of past work, and have a complete first draft before your morning is over. Bid on more. Win more. Work on what you're actually paid for.
For Small Government Contractors (Under 50 People)
Compete against firms 10x your size. Win anyway.
You're responding to federal RFPs without a dedicated proposal manager, a BD team, or a compliance specialist on staff. Every proposal is all-hands. ExcelaDoc replaces the patchwork of tools and the late nights spent cross-referencing FAR clauses. Upload your RFP, get a structured breakdown, generate compliant content, and submit — without hiring anyone.
For Mid-Size Contractor Capture Teams
Scale your pipeline. Don't scale your headcount.
Your team is good. The bottleneck isn't talent — it's capacity. ExcelaDoc lets your capture and proposal managers run multiple bids simultaneously without dropping quality. Standardize your content library across the team, assign section ownership, and track every proposal in one place. Add bids to your pipeline without adding seats to your org chart.
FAR/DFARS Compliance, Built In for Those Who Need It
If you're responding to federal contracts, ExcelaDoc has you covered. Built-in FAR and DFARS compliance checking flags missing requirements before you submit. Compliance matrix generation maps every RFP requirement to your response section. And compliant formatting ensures your export meets agency submission standards.
If you're not in government contracting, you'll never see it. It's there when you need it — invisible when you don't.
Built by People Who've Written Real Proposals
The team behind ExcelaDoc has spent years in the trenches of government proposal writing — managing RFP responses, losing sleep before submission deadlines, and building the system they wished existed.
This isn't a generic AI tool built by engineers who've never seen an SF-33. Every feature was designed around the actual workflow of proposal writers.
Built Different
Most proposal tools started as document management systems. AI came later, layered on top.
ExcelaDoc was designed from the ground up around what AI actually needs — so the drafts are better, the recommendations are more accurate, and the tool gets smarter the more you use it.
Questions? We Have Answers.
During our pre-launch phase, we're offering early access to waitlist members before full public pricing kicks in. Early access members will be first to try the product and will receive preferential pricing.
Join the waitlist now to secure your spot.
You upload an RFP document. ExcelaDoc parses the requirements, identifies key evaluation criteria, and generates a structured draft response — pulling from your content library when relevant matches exist. You review, edit, and refine. The AI does the heavy lifting on the first draft so your team focuses on strategy and differentiation, not formatting.
The AI cost per proposal (our cost, not yours) is a fraction of a dollar. You pay a flat monthly rate regardless of how many proposals you run.
Yes. Proposal data is encrypted in transit and at rest. We do not use your proposal content to train our AI models. Your competitive intelligence, past performance data, and proprietary methodologies stay yours. Enterprise and Scale customers can also enable SSO/SAML for additional access control. A full security and data processing policy is available on request.
The Team and Scale plans include automated FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) compliance checking. ExcelaDoc flags proposal sections that may conflict with regulatory requirements, identifies missing mandatory elements, and generates a compliance matrix you can include in your submission. This is a review and flagging tool — your team makes the final compliance determination.
Both options work. If you have past proposals, capability statements, or boilerplate you've relied on, you can import them into your content library and ExcelaDoc will reference them when generating new proposals. If you're starting fresh, the AI generates proposals based on the RFP requirements alone. The content library grows more useful over time as you add and refine your approved content.
Stop Writing Proposals. Start Winning Them.
Every week you spend hours on proposals that could be written in minutes. Every RFP you decline because you don't have the bandwidth is revenue left on the table. ExcelaDoc was built to change that math.